Appendix K – Grade Level
Grade level codes for use with various fields in templates related to student enrollment and assessments.
Note
Appendix K is for use with Field 11 (CURRENT GRADE LEVEL) in the Student Calendar Fact Template; Field 7 (GRADE LEVEL CODE AT TIME OF INCIDENT) in the Incident Offender Template; Field 7 (GRADE LEVEL CODE AT TIME OF INCIDENT) in the Incident Victim Template; Field 9 (ENROLLMENT GRADE LEVEL) in the School Enrollment Template; Field 10 (CURRENT GRADE LEVEL) in the Student and Student Snapshot Templates; and Field 5 (SUBTEST GRADE LEVEL) in the Student Local Assessment Subtest Template.
Grade level codes
The table below lists the grade level codes used in the PIMS templates referenced above. Codes are shown as inline code for easy copying.
| Code | Grade Level Descriptions | Notes |
|---|---|---|
PKA | PreK Half Day – Morning (AM) | This is not a valid code for the Special Education Collections of December and July. |
PKP | PreK Half Day – Afternoon (PM) | This is not a valid code for the Special Education Collections of December and July. |
PKF | PreK Full Day | This is not a valid code for the Special Education Collections of December and July. |
K4A | K4 Half Day – Morning (AM) | |
K4P | K4 Half Day – Afternoon (PM) | |
K4F | K4 Full Day | |
K5A | K5 Half Day – Morning (AM) | |
K5P | K5 Half Day – Afternoon (PM) | |
K5F | K5 Full Day | |
001 | Grade 1 | |
002 | Grade 2 | |
003 | Grade 3 | |
004 | Grade 4 | |
005 | Grade 5 | |
006 | Grade 6 | |
007 | Grade 7 | |
008 | Grade 8 | |
009 | Grade 9 | |
010 | Grade 10 | |
011 | Grade 11 | |
012 | Grade 12 | |
AAP | Adult Affidavit Program | Use to identify adult students enrolled in Adult Affidavit Programs (which are adult only programs) formally registered with the Bureau of Career and Technical Education via the Career and Technical Education Information System (CATS) for this reporting year. NOTE: This grade code DOES NOT apply to adults enrolled in “adult intergenerational programs” (historically referred to as “Adults in Secondary Programs”). This type of adult student is not to be reported in PIMS. |
Note: Transitional First Grade
Transitional First Grade is not a grade level in PIMS. Please enter students in Transitional First Grade as follows:
- On the Student and Student Snapshot records, enter the "Current Grade Level" field as one of the K5 codes (K5F, K5A, K5P).
- On the School Enrollment record, enter the same "Enrollment Grade Level” as was entered in the "Current Grade Level" field coded in #1.
- On the Student Course Enrollment record, enter the local course code that equates to the type of kindergarten coded in #1 and #2 in the "Course Code Long" field.