Special Education Domain

Special Education Domain

All Pennsylvania school districts and charter schools must submit the following templates as part of the Special Education Data Collection:

• Student Template
• Special Education Snapshot Template

NOTE: A corresponding Student Template record must exist for each student record in the Special Education Snapshot. The DQE will determine if a student record has been uploaded by the Special Education Reporting LEA for the current school year. If no student record exists, an error will be generated.

Timeline for Submission

The two snapshot dates for the 2025-2026 school year are 2025-12-01 and 2026-06-30.

The following fields submitted in the Student Templates will be used for Special Education reporting:

• Field 10 - Current Grade level
• Field 14 - Birth Date
• Field 15 - Gender Code
• Field 16 - Address 1
• Field 17 - Address 2
• Field 18 - City
• Field 19 - State Code
• Field 20 - Full Zip Code
• Field 142 - Middle Name
• Field 34 - Challenge Type
• Field 38 - Special Education
• Field 126 - Name Suffix
• Field 133 - Last Name Long
• Field 134 - First Name Long

Responsibility of reporting Special Education Students:

For the Special Education Collection ONLY – The Special Education Snapshot should be submitted by the School District of Residence, NOT by the educating LEA, IU, APS, county prison, CTC, or other entity. PIMS will limit the AUNs to those LEAs permitted to upload to the Special Education Collection.

Exceptions:

• Students enrolled in a charter school are reported by the charter school.
• 1305 (Foster Home) – these students are reported by the school district in which the student resides with the foster parents.
• Students educated in state adult and state juvenile correctional facilities are reported by the PA Department of Corrections Education.
• Students designated as wards of state should NOT be reported for any Special Education Collections.

All fields may not be mandatory; however, all fields within each template MUST BE accounted for in order to transmit data.

Special Education Templates

Special Education Snapshot Template

(80 Fields, 25 Collected, Delimited)
Target Table(s): SPECIAL_ED_SNAP
This template describes the primary details of students' participation in special education in the current school year.

Student Fact Template – Special Education for the Act 16 Report

(7 Fields, 7 Collected, Delimited)
Target Table(s): STUDENT_FACT
For the previous school year, identify the educational expenditure cost range category for each student with disabilities.