Person Template
PIMS Person Template Specifications
PERSONStudent is only a dependent if Field 5 (PASECUREID) is populated in this template.
Template Description
This template defines the primary details of both offenders and victims.
Note that this template can be used to individually identify a victim or offender as it contains fields for the PAsecureID (Field 5) and name (Fields 7 and 8). LEAs, however, do not need to identify a victim individually using these fields. LEAs can elect to keep the victim anonymous by using an LEA-created ID instead of the PAsecureID to populate these fields within this template for victims. Note that the gender and race/ethnicity of the person is required if known.
The person, if known or unknown, must be individually identified within this template. The PAsecureID must be submitted in Field 5 if the offender is a known current student. If the offender is not a current student, the first and last name should be entered in Fields 7 and 8. In the cases that an offender is unknown the LEA should use an identifier assigned by the LEA.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit AUN assigned by the PDE.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
eScholar Name: SUBMITTING DISTRICT CODE
2 - PERSON ID
An identifier for the person (offender or victim) involved in an incident; this can be the PAsecureID if the person is a current student. The PAsecureID does not need to be submitted for victims, however. If the person is not a current student or if the LEA desires not to submit the PAsecureID, use an identifier assigned by the LEA.
Business Rules
This identifier must be unique to the individual within an LEA per school year.
Sample Value
8871000000009
3 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
4 - PERSON AUN
The unique, 9-digit AUN of the LEA to which the person belongs; AUN is assigned by the PDE.
Business Rules
Only required if the person (offender or victim) is currently enrolled in an LEA other than where the incident took place.
eScholar Name: PERSON DISTRICT CODE
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
5 - PASECUREID
If a current student, the unique, 10-digit PAsecureID assigned to the student.
Business Rules
Required for offenders that are current students; this field does not need to be submitted for victims.
Sample Value
1000000009
eScholar Name: STUDENT ID
6 - LOCAL PERSON ID
The local identifier used by the LEA to track the offender or victim, if different than Field 2 (PERSON ID).
Sample Value
1523
7 - FIRST NAME
The first name of the offender or victim.
Business Rules
Required for offenders if they do not have a PAsecureID and if the name is known; this field does not need to be submitted for victims.
Sample Value
John
8 - LAST NAME
The last name of the offender or victim.
Business Rules
Required for offenders if they do not have a PAsecureID and if the name is known. This field does not need to be submitted for victims. See the October Student How-To Guide for further information.
Sample Value
Smith
9 - RACE / ETHNICITY
A single code indicating the race and ethnicity of the offender or victim.
Business Rules
Required if known. Refer to “Race/Ethnicity: Federal Race and Ethnicity Standards” in this volume of the manual for an explanation of the federal race and ethnicity codes.
Valid Values
1– American Indian/Alaskan Native3– Black/African American (not Hispanic)4– Hispanic (any race)5– White/Caucasian (not Hispanic)6– Multi-Racial (not Hispanic)9– Asian (not Hispanic)10– Native Hawaiian or other Pacific Islander (not Hispanic)
eScholar Name: RACE OR ETHNICITY CODE
10 - GENDER
The gender of the offender or victim.
Business Rules
Required if known.
Valid Values
M– MaleF– Female
eScholar Name: GENDER CODE
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates