Incident Offender Template
PIMS Incident Offender Template Specifications
INCIDENT_OFFNDRTemplate Description
This template connects one or multiple offenders to each specific incident. If there are multiple offenders include multiple records within this template with the same Incident ID.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit AUN assigned by the PDE.
Sample Value
123456789
2 - INCIDENT ID
An identifier assigned by the LEA to the incident; this identifier must be unique within each LEA per school year.
Sample Value
9801
3 - OFFENDER ID
An identifier for the offender involved in an incident. Must be the same value used in Field 2 (PERSON ID) within the Person Template.
Sample Value
887
4 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
5 - OFFENDER TYPE
The type of offender.
Business Rules
When the offender is a student from another LEA and the student has an IEP, report as 2 - student with IEP.
Valid Values
1- student2- student with IEP3- student from another LEA4- parent5- adult visitor / intruder6- district employee7- other or unknown
6 - AGE AT TIME OF INCIDENT
The age of the offender at the time of the incident.
Business Rules
Required if age is known. If unknown, leave null or blank.
Sample Value
14
7 - GRADE LEVEL CODE AT TIME OF INCIDENT
The grade level of the offender at the time of the incident.
Business Rules
Required if grade is known. If unknown, leave null or blank.
See Appendix K in Volume 2 of the PIMS User Manual for a complete list of valid values.
8 - LLE NOTIFIED INDICATOR
A Y/N indicator that specifies whether the incident in which the offender is involved required notification (for police action, investigation, arrest, etc.) of local law enforcement (school, municipal or State Police), including a School Resource Officer. This does not include mere consultation with or notification to School Police Officers or local law enforcement without engagement (police action, investigation, arrest, etc).
Valid Values
YorN
9 - NAME OF LLE CONTACTED
The name of the local law enforcement office contacted regarding this offender and incident.
Business Rules
Required if Field 8 (LLE NOTIFIED) = Y
Sample Value
Hampton Township Police Department
10 - ARRESTED CODE
An indicator of whether the offender was arrested for this incident; see Valid Values.
Note
Removal of student by police does not constitute an arrest. There will be many situations in which law enforcement takes a student into custody but will not initiate criminal charges against the student. Any initiation of prosecution is considered an arrest, whether or not the offender is physically taken into custody. This includes the filing of a juvenile petition, the filing of criminal charges, or the filing or issuance of a citation.
Valid Values
N- not arrestedYW- arrested for weapons violationYN- arrested but not for weapons violationP- arrest pending
11 - ADJUDICATION CODE
The type of adjudication of the offender for this incident.
Business Rules
Required if Field 10 (ARRESTED CODE) = YW or YN
Valid Values
1- adjudicated delinquent2- convicted as adult6- unknown7- Withdrawal/dismissal of charges8- Found not guilty9- Found/pled guilty
12 🛇
Field not collected. Must be delimited in template file.
13 - WEAPON DETECTED METHOD CODE
A description of how the weapons involved in the incident for the offender were detected.
Business Rules
Required if Field 10 (ARRESTED CODE) = YW.
Valid Values
1- detected by scanner / security2- detected by school staff3- detected by fellow student4- detected by other adult visitor5- other
14 - WEAPON DETECTED COMMENT
Weapon detection comment.
Business Rules
Required if Field 13 (WEAPON DETECTED METHOD CODE) = 5 - Other.
Sample Value
Knife found outside school property.
15 🛇
Field not collected. Must be delimited in template file.
16 - PRIMARY DISABILITY CODE
Enter the PRIMARY DISABILITY as identified on the Evaluation / Reevaluation Report.
Business Rules
Required if Incident Offender Field 5 (OFFENDER TYPE) = 2 - Student with IEP.
See Appendix H in Volume 2 of the PIMS User Manual for a complete list of valid values.
17 - INJURY SEVERITY CODE
Specifies whether the offender sustained a physical injury.
Valid Values
1- Offender did not sustain physical injury3- Injury but NOT serious bodily injury4- Serious bodily injury5- Death
18-20 🛇
Fields not collected. Must be delimited in template file.
21 - SENDING DISTRICT OR CHARTER AUN
Provide the AUN of the Charter school or District of Residence who sent the student to be educated at your LEA. If student is Foster, provide AUN of the District where foster parents reside.
Business Rules
Required if Incident Offender Field 5 (OFFENDER TYPE) is in 1, 2, or 3. Only AUNs of SD and CS are valid.
Sample Value
123456789
22 - NONEDUCATIONAL AGENCY PLACEMENT
At the time of the incident, was the student placed in a residential facility or group home by a non-educational agency (e.g., court systems; departments of corrections; departments of children, youth, and families; department of social services; etc.
Business Rules
Required if Incident Offender Field 5 (OFFENDER TYPE) = 2 - Student with IEP
Valid Values
YorN
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.