Incident Template
PIMS Incident Template Specifications
INCIDENTTemplate Description
This template defines the primary details of a discipline incident. One record should be submitted per each reportable School Safety incident. See the Discipline Domain description for more information on reportable incidents. If a school has no reportable School Safety incidents for the entire school year a record indicating this must be entered in the Location Fact Template, refer to that section.
Reporting Note
If a school has no reportable incidents for the school year, submit an appropriate record in the Location Fact Template indicating zero incidents for the reporting period.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit Administrative Unit Number (AUN) assigned by the PDE.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
eScholar Name: SUBMITTING DISTRICT CODE
2 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
3 - INCIDENT ID
An identifier assigned by the LEA to the incident; this identifier must be unique within each LEA per school year.
Sample Value
9801
4 - INCIDENT DATE
The date the incident took place.
Sample Value
2025-10-05
5 - SCHOOL NUMBER OF INCIDENT
The PDE defined 4-digit code identifying the school where the incident took place.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
1234
eScholar Name: LOCATION CODE OF INCIDENT
6 - LOCAL INCIDENT ID
The local identifier used by the LEA to track the incident, if different than Field 3 (INCIDENT ID).
Sample Value
1523
7 - INCIDENT PLACE CODE
The place of occurrence of the incident.
Valid Values
See Appendix Y in Volume 2 of the PIMS User Manual for a complete list of valid values.
8 - INCIDENT TIME FRAME CODE
The time the incident occurred.
Business Rules
Required if Field 7 (INCIDENT PLACE CODE) = 1 (On school property/grounds).
Valid Values
1 – before school hours 2 – during school hours 3 – after school hours
9 - INCIDENT AGAINST PROPERTY INDICATOR
A Y/N indicator that specifies whether the incident was against property.
Valid Values
Y or N
10-23 🛇
Field(s) not collected. Must be delimited in template file.
24 - UNFOUNDED INDICATOR
A Y/N indicator that identifies a reported incident determined to be unfounded.
Valid Values
Y or N
25 - LLE INCIDENT NUMBER
The incident number used by the local law enforcement agency to identify the incident.
Sample Value
A1-1234568
eScholar Name: LLE INCIDENT ID
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.