District Fact for Quarterly Vacancy Updates
PIMS District Fact for Quarterly Vacancy Updates Template Specifications
DISTRICT_FACTTemplate Description
The District Fact Template is used to submit counts of all full-time and part-time, vacant, professional staff (Appendix B) positions as of the START DATE. For this collection, a vacant position shall be defined as an unoccupied position that has been board approved and posted to allow the LEA to proceed through the hiring process.
Note: Any posted position that is currently filled by an individual with a Type 01 Emergency Permit is not considered unoccupied and should not be reported as a vacancy.
This report is required for all LEAs that report Staff data.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit Administrative Unit Number (AUN) assigned by the PDE.
Sample Value
123456789
2 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2025-06-30
3 - CATEGORY 01
Constant Value defining the type of data entered.
Valid Values
PROFSTAFF
4 - CATEGORY 02
Constant Value defining the type of data entered.
Valid Values
VACANCY
5 - CATEGORY 03
Assignment Code
Business Rules
If no vacancies to report, then Category 03 must = NONE Category 03 cannot =9998 (security personnel are only reported in the Safe Schools Collection)
Valid Values
See Appendix B of Volume 2 of the PIMS User Manual for a complete list of valid values. NONE
6 - MEASURE TYPE
Valid Values
COUNT
7 - COUNT
If MEASURE TYPE = COUNT, the count should be supplied in this field
Business Rules
If Category 03 = NONE then Count must = 0
Sample Value
2
8-10 🛇
Fields not collected. Must be delimited in template file.
11 - CATEGORY 04
Staff Employment Type Code
Business Rules
If Category 03 = NONE then Category 04 must = NA
Valid Values
F- full timeP- part timeNA
12 🛇
Field not collected. Must be delimited in template file.
13 - CATEGORY 05
Staff Status (How is the position being staffed)
Business Rules
If Category 03 = NONE then Category 05 must = NA
Valid Values
LTS- Long Term SubSTS- Short Term SubNS- Not Staffed (No individual regularly designated to fill this position)NA
14-18 🛇
Fields not collected. Must be delimited in template file.
19 - START DATE
Snapshot Date that identifies the quarter represented by data being submitted
Business Rules
JAN 2- Quarter 2 (Oct-Dec) APR 2- Quarter 3 (Jan- March) JUNE 27- Quarter 4 (April- June) Field 19 must = START DATE (Specific to each Quarterly requirement)
Sample Value
2026-01-02
20-21 🛇
Fields not collected. Must be delimited in template file.
Sample (April) Quarterly Vacancy Updates Submission for the District Fact Template
| Submitting AUN | School Year Date | Category 1 | Category 2 | Category 3 | Measure Type | Count | NC | NC | NC | Category 4 | Category 5 | Category 6 | NC | NC | NC | NC | NC | Start Date | NC | NC |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1234567890 | 2026-06-30 | PROFSTAFF | VACANCY | 1875 | COUNT | 1 | F | NS | APR | 2026-04-02 | ||||||||||
| 1234567890 | 2026-06-30 | PROFSTAFF | VACANCY | 8405 | COUNT | 2 | F | LTS | APR | 2026-04-02 | ||||||||||
| 1234567890 | 2026-06-30 | PROFSTAFF | VACANCY | 3250 | COUNT | 1 | P | STS | APR | 2026-04-02 | ||||||||||
| 1234567890 | 2026-06-30 | PROFSTAFF | VACANCY | 1401 | COUNT | 1 | F | LTS | APR | 2026-04-02 |
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.
Load Sequence / Dependencies
No dependencies