Staff Snapshot Template
PIMS Staff Snapshot Template Specifications
STAFF_SNAPSHOTThe Staff Snapshot Template depends on the Staff Template being loaded first.
Safe Schools Data Set
School security personnel, including directly employed or contracted school police officers, school resource officers, and school security guards, are reported in the Safe Schools data set during Collection Window 6, not during the October Staff Submission.
Required Fields for Submission
The following fields are required during this submission:
- 1 - SUBMITTING AUN
- 2 - PPID
- 14 - SCHOOL NUMBER
- 48 - STAFF QUALIFICATION STATUS CODE
- 50 - SNAPSHOT DATE
- 65 - FIRST NAME
- 66 - LAST NAME
- 95 - AUTHORIZED TO CARRY WEAPON INDICATOR
Additional Notes
- All school security personnel for the entire school year must be reported, even if they are no longer employed at the end of the school year.
- School security personnel reported in this template should not be included in the District Fact Template for Safe Schools.
Template Description
This template is used to record a point-in-time view of the staff population. The Staff Snapshot Template can be used to track changes over time since there is one record for each staff member for each snapshot date. The Staff Snapshot Template must be submitted in a point-in-time fashion. All types of professional staff should be included in this template. However, terminated staff should be included in this template only if they have been terminated since the last collection period.
Staff that were reported as Active in the previous year and have terminated for any reason since October of the prior year should be reported in C1 Staff with Staff and Staff Snapshot including all termination data.
Staff that leave the LEA for any reason after the C1 Staff Collection should be terminated in C6 Staff updates with Staff template having all termination fields completed.
The only difference between the Staff Template and the Staff Snapshot Template is the inclusion of the SNAPSHOT DATE (Field 50) in the Staff Snapshot Template. See the Staff Template for all other Staff Snapshot Data Elements.
Note for LEAs with No School Security Personnel
If an LEA has no directly employed or contracted school security personnel, a record indicating this must be entered in the District Fact Template.
Template Specifications
1-49
All fields from 1 to 49 are identical to those in the Staff Template. Refer to the Staff Template specifications for details on these fields.
50 - SNAPSHOT DATE
Indicates the reporting period date for the staff record.
This template is a mirror of the Staff Template where SNAPSHOT DATE must be populated and is reserved for compatibility with the STAFF_SNAPSHOT Table.
Sample Value
2025-10-01
51-116
All fields from 51 to 116 are identical to those in the Staff Template. Refer to the Staff Template specifications for details on these fields.
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.
System: Today's date and time is 09:43 PM EDT on Monday, September 22, 2025.