Staff Development Fact Template
PIMS Staff Development Fact Template Specifications
STAFF_DEV_FACTDependency Requirement
The Staff Development Fact Template depends on the Staff Template being loaded first.
Safe Schools Data Set
School security personnel, including directly employed or contracted school police officers, school resource officers, and school security guards, are collected in this template during Collection Window 6 for the Safe Schools data set, not during the October Staff Submission. All security staff members for the entire school year should be reported, even if no longer employed at the end of the school year. School security personnel reported here should not be included in the District Fact Template for Safe Schools.
Template Description
This template collects qualification and training data on directly employed or contracted School Security Guards, School Resource Officers, and School Police Officers. All security staff members for the entire year should be reported, even if the individual is no longer working in this capacity at the end of the school year. School security personnel reported in this template should not be included in the District Fact Template for Safe Schools. This template specifically collects the following data:
- Date of the most recent initial training.
- Date of the most recent firearms qualification.
- Date of the most recent CPR qualification.
- Date of the most recent first aid qualification.
- Number of hours of Municipal Police Officer’s Education and Training Commission (MPOETC) training.
- Number of hours of National Association of School Resource Officers (NASRO) training.
- Number of hours of local training.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit AUN assigned by the PDE.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
eScholar Name: DISTRICT CODE
2 - PPID
A unique identifier for each staff member; use the 7-digit Professional Personnel ID (PPID) for all certificated staff and non-certificated staff. For school security personnel who have a PPID, report the PPID. For school security personnel without a PPID: Use the 5- or 6-digit Municipal Police Officer Training ID (MPTID) preceded by SS; or if the school security personnel does not have an MPTID, the LEA must assign the individual a unique and consistent 5- or 6-digit ID preceded by SS.
Business Rules
The PPID must be consistent across all templates and must not include leading zeroes.
Sample Value
6925031 or SS123456 (for school security staff without a PPID)
eScholar Name: STAFF ID
3 - ACTIVITY CODE
The code identifying the type of qualification or training. Submit one record per value per person.
Sample Value
See Appendix AP in Volume 2 of the PIMS User Manual for a list of valid values.
4 - ACTIVITY START DATE
Date of most recent qualification or training:
- For INITIAL, WEAP, CPR, and FIRST AID, use actual date qualification obtained or training.
- For MPOETC, NASRO, and LOCAL trainings, use School Year Date of YYYY-06-30.
Sample Value
2025-01-01 or 2026-06-30
5-13 🛇
Field(s) not collected. Must be delimited in template file.
14 - ACTIVITY HOURS
Number of hours of training within the current year for MPOETC, NASRO, or LOCAL.
Business Rules
Required if ACTIVITY CODE = MPOETC, NASRO, or LOCAL.
Sample Value
10
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.