School Enrollment Template
PIMS School Enrollment Template Specifications
SCHOOL_ENROLLDependency Requirement
The School Enrollment Template depends on the Student Template being loaded first.
Template Description
This template tracks student enrollment and withdrawal transactions for each school within each LEA to monitor student mobility. All mobility transactions for all students must be submitted for the entire school year, including:
- Students enrolled at any point during the year, not only those active at year-end.
- All transactions, not just the most recent one for each student.
At least one record must exist in this template for every student enrolled in an LEA at any time during the school year.
Reporting Periods
For each reporting date, submit all enrollment entry and exit transactions that occurred since the prior reporting date. For example, for the December Collection Period, submit all transactions dated since the October Collection period. In the event that an enrollment transaction wasn't entered in the previous reporting period, it is still acceptable to enter the enrollment transaction as long as it occurred within the current school year.
Reporting Requirements
School Enrollment Records are required for all students reported by CTCs with the exceptions of the following:
- Student Template Field 65 Grad Status Code of S or J
- Adult Affidavit Program (AAP) students
All other LEA types must report School Enrollment Records for all students with the following exceptions:
- Student Template Field 65 Grad Status Code of S or J
- Student Template Field 167 Special Ed Referral = Y
- Student Template Field 217 AUN of Enrollment is not equal to Field 1 Submitting AUN (for non-CTCs only) - Does not apply when field 217 is an APS/LPAS
Full Academic Year (FAY)
Entry and withdrawal codes help determine the calculation of Full Academic Year (FAY), which is defined as a student being continuously enrolled on or before October 1, 2025, until the last day of the testing window for each subject-specific PSSA and Keystone Exam dates.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit Administrative Unit Number (AUN) assigned by the PDE.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
eScholar Name: DISTRICT CODE
2 - SCHOOL NUMBER
The PDE-defined 4-digit code identifying the school.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
1234
eScholar Name: LOCATION CODE
3 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
4 - PASECUREID
The unique, 10-digit PAsecureID assigned to the student. Informs various indicators in the Future Ready PA Index.
Sample Value
1000000009
eScholar Name: STUDENT ID
5 - ACTIVITY DATE
The date on which the enrollment activity transaction was recorded in the SIS. This applies to both entry and exit transactions.
Business Rules
The date cannot be greater than the current date (no future transaction dates are allowed). If unknown, leave blank or populate with the enrollment date.
Sample Value
2026-04-30
6 - ENROLLMENT DATE
The date on which the enrollment activity occurred. This applies to both entry and exit transactions.
Business Rules
The date cannot be greater than the current date (no future transaction dates are allowed).
Sample Value
2025-11-01
7 - ENROLLMENT CODE
The enrollment code that indicates the type of enrollment transaction; applies to both entry and exit transactions.
Sample Value
See Appendix E in Volume 2 of the PIMS User Manual for a complete list of valid values and sequence of Enrollment Codes.
8 - ENROLLMENT COMMENT
Deletes the erroneous record from School Enrollment. Copies the erroneous record to an audit table within PIMS.
Business Rules
All information on the enrollment record to be deleted must match the erroneous record in PIMS. Comment should contain DELETE in all capital letters; no spaces or punctuation.
Valid Value
DELETE
9 - ENROLLMENT GRADE LEVEL
The grade level of the student involved in the enrollment transaction.
Sample Value
See Appendix K in Volume 2 of the PIMS User Manual for a complete list of valid values.
10 - RESIDENCE STATUS CODE
The residency status of the student as of the enrollment date of the enrollment or withdrawal transaction.
Note
Further details on RESIDENCE STATUS CODES are in the Section "Students to be Reported in PIMS."
Sample Value
See Appendix N in Volume 2 of the PIMS User Manual for a complete list of valid values.
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.