Student Course Enrollment Template
PIMS Student Course Enrollment Template Specifications
COURSE_ENROLLThe Student Course Enrollment Template depends on the Course Template, Student Template, and Course Instructor Template being loaded first.
Template Description
The Student Course Enrollment Template contains details on student enrollment for each course/section combination.
This template must be submitted cumulatively, showing all students enrolled in a specific course section for the school year.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit AUN assigned by the PDE.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
123456789
eScholar Name: DISTRICT CODE
2 - SCHOOL NUMBER
The PDE-defined 4-digit code identifying the school.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
1234
eScholar Name: LOCATION CODE
3 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
4 - ENROLLMENT PERIOD NUMBER
The identification of the marking period entry that identifies the time period covered by the course/section combination; PDE will collect one enrollment period for the current SY.
Note
All LEAs should enter a value of 002 in the Enrollment Period Number field.
Sample Value
002
5 - EFFECTIVE DATE
The date on which the enrollment information becomes effective. If the actual entry date is unknown, the first day of the marking period should be used.
Sample Value
2025-09-01
6 - ENROLLMENT CODE
The enrollment code that indicates the type of enrollment transaction that occurred; only enrollment date is required at this time.
Valid Values
E1 – student enrolls in a course
7 - PASECUREID
The unique, 10-digit PAsecureID assigned to the student.
Informs various indicators in the Future Ready PA Index.
Sample Value
1000000009
eScholar Name: STUDENT ID
8-9 🛇
Field(s) not collected. Must be delimited in template file.
10 - REQUEST SEQUENCE
Use the Request Sequence field to distinguish between enrollments in identical course/section combinations for the same student.
Sample Value
3
11-12 🛇
Field(s) not collected. Must be delimited in template file.
13 - SUPPLEMENTARY COURSE DIFFERENTIATOR
This field is used to help make a course unique where the same Course Code is offered in more than one-time period during the school year. This field will represent the general span of time in which a course and its sections are offered.
Sample Value
See Appendix O in Volume 2 of the PIMS User Manual for a complete list of valid values.
14 - COURSE CODE LONG
The unique, local, LEA-specific Course Code.
Business Rules
Courses may have multiple sections. Each course should have a single Course Code Long. Do not assign separate course codes to sections of the same course.
Sample Value
15 - COURSE DELIVERY MODEL CODE
The method used to deliver instruction to the student for this section of the Course Code.
Valid Values
0340– in school0341– other K-12 educational institution0342– post-secondary facility0752– community facility0754– hospital0997– business1111– blended/hybrid2192– home3018– library/media center9998– online course9999– other
16-19 🛇
Field(s) not collected. Must be delimited in template file.
20 - SECTION CODE LONG
Class section number assigned by LEA to identify distinct classes.
Note
This field should be the local section number only.
Sample Value
21-22 🛇
Field(s) not collected. Must be delimited in template file.
23 - DUAL CREDIT STUDENT TAKE CREDIT
Indicates whether a student took the credit from the dual credit course or not.
Business Rules
Required if Course Template DUAL CREDIT (field 32) = Y
Valid Values
YN
eScholar Name: GPA IMPACT
24 - DUAL CREDIT COURSE PASS
Indicates whether the student passed the course or not.
Business Rules
Required if Field 23 (DUAL CREDIT STUDENT TAKE CREDIT) = Y
Valid Values
YN
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.