Special Education Snapshot Template
PIMS Special Education Snapshot Template Specifications
SPECIAL_ED_SNAPDependency Requirement
A corresponding Student Template record must exist for each student record in the Special Education Snapshot. The DQE will determine if a student record has been uploaded by the Special Education Reporting LEA for the current school year. If no student record exists, an error will be generated.
Reporting Responsibility
For the Special Education Collection ONLY – The Special Education Snapshot should be submitted by the School District of Residence, NOT by the educating LEA, IU, APS, county prison, CTC, or other entity. PIMS will limit the AUNs to those LEAs permitted to upload to the Special Education Collection.
Exceptions:
- Students enrolled in a charter school are reported by the charter school.
- 1305 (Foster Home) – these students are reported by the school district in which the student resides with the foster parents.
- Students educated in state adult and state juvenile correctional facilities are reported by the PA Department of Corrections Education.
- Students designated as wards of state should NOT be reported for any Special Education Collections.
Timeline for Submission
The two snapshot dates for the 2025-2026 school year are 2025-12-01 and 2026-06-30.
Student Inclusion Criteria
This template describes the primary details of students' participation in special education in the current school year. Only students in school age programs K4 – 12 who have a valid IEP on 12/1 should be included in the December submission. The July submission should include all special education students 14 years of age or older as of July 1 of the current school year or any student who has a transition plan as part of their IEP.
Template Description
This template describes the primary details of students' participation in special education in the current school year. Only students in school age programs K4 – 12 who have a valid IEP on 12/1 should be included in the December submission. The July submission should include all special education students 14 years of age or older as of July 1 of the current school year or any student who has a transition plan as part of their IEP.
Template Specifications
1 - SUBMITTING AUN
The unique, 9-digit Administrative Unit Number (AUN) assigned by PDE.
Business Rules
The Valid Value must equal the (Special Education) school district, the charter school where the student is enrolled (NOT educating LEA, IU, APS, CTC, or other entity).
Sample Value
All LEA and School Numbers can be found on the EdNA website. Example: 123456789
2 - SCHOOL NUMBER
The PDE defined, 4-digit code identifying the school the student attends within the district of residence. For Special Ed Reporting – the District of Residence should indicate 9999 for students educated in other LEAs.
Business Rules
If the district of residence does not have a school with the appropriate grade level for the student (a 12th grade student whose district of residence does not have a high school), use 0000.
Sample Value
All LEA and School Numbers can be found on the EdNA website. Example: 1234
3 - SCHOOL YEAR DATE
A single date (June 30), the last day of the current school year indicating the whole school year.
Sample Value
2026-06-30
4 🛇
Field not collected. Must be delimited in template file.
5 - PASECUREID
The unique, 10-digit PAsecureID assigned to the student.
Sample Value
1000000009
6-9 🛇
Fields not collected. Must be delimited in template file.
10 - SPECIAL EDUCATION TEACHER NAME
Enter the legal last name of the teacher providing the majority of the special education services.
Sample Value
Smith
11 - PRIMARY DISABILITY
Enter the PRIMARY DISABILITY as identified on the Evaluation / Reevaluation Report.
Business Rules
This MUST match Field 34 (CHALLENGE TYPE) of the Student Template.
Valid Values
See Appendix H in Volume 2 of the PIMS User Manual for a complete list of valid values.
12 - SECONDARY DISABILITY
Enter the secondary disability as identified on the Evaluation / Reevaluation Report.
Valid Values
See Appendix H in Volume 2 of the PIMS User Manual for a complete list of valid values.
13-14 🛇
Fields not collected. Must be delimited in template file.
15 - AMOUNT OF SPECIAL EDUCATION SERVICES
The amount of special education services as identified on the IEP or Notice of Recommended Educational Placement.
Valid Values
01– Itinerant02– Reserved (formerly Resource)03– Reserved (formerly Part-time)04– Full-time05- Reserved06– Supplemental Resource
16 🛇
Field not collected. Must be delimited in template file.
17 - TYPE OF SUPPORT
The primary support provided to student based on their needs as identified on the IEP or Notice of Recommended Educational Placement.
Valid Values
01– Learning02– Life Skills03– Multi-disabilities04– Emotional06– Deaf or Hearing Impaired07– Speech and Language08– Physical10– Blind or Visually Impaired26– Autistic
18-30 🛇
Fields not collected. Must be delimited in template file.
31 🛇
Field not collected. Must be delimited in template file.
32 - NONEDUCATIONAL AGENCY PLACEMENT
A student placed in a residential facility or group home by a non-educational agency (e.g. court systems; departments of corrections; departments of children, youth, and families; department of social services; etc).
Valid Values
YorN
33 🛇
Field not collected. Must be delimited in template file.
34 - DATE EXITED SPECIAL EDUCATION
The date the student exited the special education program.
Sample Value
2020-12-06
35 - SNAPSHOT DATE
One of the standard reporting dates defined by PDE.
Sample Value
2025-12-01
36-43 🛇
Fields not collected. Must be delimited in template file.
44 - EDUCATIONAL ENVIRONMENT
Students with disabilities must be educated in regular public-school buildings with non-disabled students to the extent possible, as indicated in Section VIII (A or B) of the IEP.
Valid Values
See Appendix U in Volume 2 of the PIMS User Manual for a complete list of valid values.
45 - TRANSITION IEP STATUS CODE
Indicate whether the student have a transition plan as part of their IEP.
Valid Values
YorN
46-48 🛇
Fields not collected. Must be delimited in template file.
49 - EDUCATIONAL ENVIRONMENT PERCENTAGE (SCHOOL AGE PROGRAM)
Actual percentage of time that students are educated in regular classrooms in public school buildings with non-disabled students as indicated in Section VIII (A) of the IEP.
Business Rules
This item is not applicable to students not educated in regular buildings as indicated in Section VIII (B) of the IEP.
Sample Value
60
50-51 🛇
Fields not collected. Must be delimited in template file.
52 - REASON FOR EXITING SPECIAL EDUCATION
Indicate the reason the student exited the program.
Business Rules
If a student exits an LEA for any reason or is exited out of special education, there must be an Exit Code and Exit Reason. If a student transfers to another LEA within PA and is continuing in special education, use Reason Code #99.
Valid Values
See Appendix V in Volume 2 of the PIMS User Manual for a complete list of valid values.
53 - LEP STATUS (Y/N)
This field indicates whether the student is currently identified as an EL.
Valid Values
YorN
54-68 🛇
Fields not collected. Must be delimited in template file.
69 🛇
Field not collected. Must be delimited in template file.
70 - SERVICE PROVIDER
Enter the 9-digit AUN of the special education service provider as indicated on the IEP or Notice of Recommended Educational Placement. If the AUN doesn't exist, enter the actual name of the service provider. This indicates the entity providing special education services.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
100000009
71 - LOCATION OF SPECIAL EDUCATION SERVICES
The PDE-defined, 4-digit code identifying the school where special education services are provided. If a student is at a location that does not have a designated school code, enter the actual name of the building.
Business Rules
Enter the four-digit building code (when applicable). If no code exists, enter the actual name of the building. 9999 and 0000 are not valid values.
Sample Value
All LEA and School Numbers can be found on the EdNA website.
1234
72 🛇
Field not collected. Must be delimited in template file.
73 - TRANS IEP (COMP INT PAID WORK EXP)
Did the Student participate in a competitive integrated paid work experience?
Business Rules
Required if Field 45 (Transition IEP Status Code) = Y
Valid Values
YorN
74 - TRANS IEP (JOB COACHING)
Did the student participate in individual job coaching services funded by the school in a paid work experience?
Business Rules
Required if Field 45 (Transition IEP Status Code) = Y
Valid Values
YorN
75 - TRANS IEP (COMP INT EMP GOAL)
Does the student have an outcome goal of competitive integrated employment?
Business Rules
Required if Field 45 (Transition IEP Status Code) = Y
Valid Values
YorN
76 - TRANS IEP (COMP INT EMP)
Upon exiting high school, was the student employed in a competitive integrated setting?
Business Rules
Required if Field 45 (Transition IEP Status Code) = Y
Valid Values
YorN
77-78 🛇
Fields not collected. Must be delimited in template file.
79 🛇
Field not collected. Must be delimited in template file.
80 - RACE/ETHNICITY
A single code indicating the race and ethnicity of the student.
Business Rules
Refer to "Race/Ethnicity: Federal Race and Ethnicity Standards" in this volume of the manual for an explanation of the federal race and ethnicity codes.
Valid Values
1– American Indian/Alaskan Native (not Hispanic)3– Black or African American (not Hispanic)4– Hispanic (any race)5– White (not Hispanic)6– Multi-Racial (not Hispanic)9– Asian (not Hispanic)10– Native Hawaiian or other Pacific Islander (not Hispanic)
Rules
See the Rules Section of the Template Domain for rules consistent throughout all templates.