School Calendar Template

This domain applies to the following organizational types only:

• School Districts
• Intermediate Units
• Career and Technical Centers
• Charter Schools
• Private Residential Rehabilitation Institutions (PRRI)
• Approved Private Schools (APS)

Template Description

This template is used to identify each unique calendar associated with a student or group of students. One School Calendar can be submitted for multiple schools with the same days in session, the same number of PDE approved Act 80 days, and the same total instructional time.

The information collected will be used to calculate the total days in session and total instructional time for each calendar as follows:

• Days in Session = Number of Scheduled School Days minus Total Days in Session Lost Due to Strike minus Total Days in Session Lost Due to Act 80 minus Total Days in Session Lost Due to Other Reasons plus Total Make-Up Days.
• Total Instructional Time = Days in Session times Instructional Minutes in Standard Day minus Total Instructional Minutes Lost Due to Planned Shortened Days and PDE Emergency Waiver.

See sections 1501 and 1504 of the Pennsylvania School Code (24 P.S. § 15-1501 and 1504) for required instructional days and hours. The required number of instructional days is 180 (or 180 minus full Act 80 days) and the required instructional hours for each grade are as follows: 450 hours for half-time kindergarten; 900 hours for full-time kindergarten and grades 1-6; and 990 hours for grades 7-12. School districts, intermediate units, and CTCs/AVTS may apply for Act 80 exceptions.

The Days in Session is used to calculate average daily membership (ADM) for students associated with each calendar. It is important to verify the ADM by Calendar Program Code on the Accuracy Certification Statement (ACS).

The Days in Session calculated with School Calendar data must agree with the actual number of student days used by your student information system to generate attendance and membership. The Days in Session or actual number of student days may or may not be the same for all buildings or grade levels.

Additional Information

Field 3 - CALENDAR ID & Field 4 - CALENDAR DESCRIPTION

The Calendar ID provides a unique identifier for each different calendar that will be linked to each student on the Student Calendar Fact Template. Therefore, it is important to create a Calendar ID that is easily identifiable. The Calendar Description field may be used to provide a more detailed description.

Field 7 - ROTATION PATTERN CODE

This field is populated for half-day or alternate-day pre-kindergarten and kindergarten School Calendars. It also is populated for School Calendars created for students in part-time CTC/AVTS vocational programs (half-day and semester-about).

Field 8 - CALENDAR PROGRAMS CODE – Refer to Appendix R

This field is required in the School Calendar created for students in certain situations (see full field spec below).

Field 11 - INSTRUCTION START DATE & Field 12 - INSTRUCTION END DATE

Provide semester boundaries for part‑time semester-about rotation CTC/AVTS calendars; if a program was added or cancelled mid-year, still use dates representing the full operational year for the majority.

Template Specifications

1. Fields 16–20 must be >= 0.
2. Sum of Fields 16 + 17 + 18 <= Field 14 and >= Field 19.
3. TOT_DAYS_IN_SESSION = Field 14 + Field 19 – (Field 16 + Field 17 + Field 18).

See the Rules Section of the Template Domain for rules consistent throughout all templates.